Proceaaing of transfer applieatione of GDS under limited transfer facility- introduction of GDS online transfer Portal.


Government of India

Mtnistry of Communications

Department of Posts

(GDS Section)

Dak Bhawan, Sansad Marg, New Delhi-110 001

Dated: 28.11.2022


All Chief Postmasters General

Subject: Processing of transfer applications of GDS under limited transfer facility introduction of GDS online transfer Portal


Please refer to this office letter no. 17-31/2016-GDS dated 20.09.2022 whereby it was inter-alia, informed that an online Portal for processing transfer applications of GDS is being prepared by the CEPT and therefore, it was also directed as under:

(i)        GDSs may be allowed to submit their requests for transfer only till 15.10.2022   .No application  for  GDS  transfer  will  be  entertained in the    manual    mode  after  15.10.2022    under   any  circumstances.

ii.    Circles/Regions/Divisions shall finalize all the pending requests for Limited    Transfer    (received    upto    15.10.2022)    by    30.11.2022.

  1. It is understood that the Circles would have completed the above exercise

within the time lines specified. In this context, it is informed  that CEPT in  process of finalizing different modules in respect of GDS Transfer and some of the modules have already been finalized. In order to the expedite the process, following

timelines have been prescribed for CEPT for development of the  remaining  modules and for Circles to process the transfer applications :

Sl NoActivitiesTimeline for CEPT for development/ modificationin modulesTimelines forDivieiona/Circles
1Master Data entry of the GDS vacancies by the Unit/Divisions28.11.202228.11.2022 to 05. t2.2022
Updation of mobile numbers of the GDS seeking transfers with the Divisions in theportal to create login credentials28.11.2022o07.12.2022
3Online  Registration andsubmission    application by  the    GDS   applicantsseeking transfer05.12.202208.12.2022to14.12.2022
4Verification    of    online    05.12.2022applications    by    theDivisionc      IS.12.2022to18.12.2022
6Verification of Transferprocess as test check for one Division each per Circle22.12.2022to24.12.2022
7Online list of transferc  approved25.12.2022
8MIS Module31.12.2022
9.Relieve the GDS to join inthe new Post07012023
  1. Vacancy calculation for GDS online software

Vacancies arising due to discharge from engagement from 01.07.2022 to 31.12.2022. voluntary discharge from engagement, resignations, promotion on regular departmental posts upto 30.11.2022 will be taken into consideration for transfer. In addition to, the unfilled post of the earlier Cycles for which the panel

‘ has been exhausted and the posts fell vacant in the ongoing GDS online engagement Cycle IV (upto 30.11.2022) due to resignations of the incumbents after joining would a lso be taken into consideration. This exercise is to be cari‘ied out by the Divisions between 28.11.2022 to 05.12.2022. The CEPT will share ‘URL’ for Rule 3 Transfer of GDS and would also share the login credentials with the Divisions and the manner in which the data entry is to be carried out by 28.11.2022. The instructions to use the Portal/URL would also be available in the URL itself.

Order of Prioritv: –

a     The applications submitted  by the  applicants received in the  log+n of the Divisional/Unit Head twhere GDS is presently working). The email/pop up message on the same will also be received by the Divisional/Unit Head.

  1. Date of engagement shall be considered for deciding order of priority of all such applications. However, the PwD candidate will give preference irrespective of date of engagement
  1. In case of tie in date of engagement, date of  birth  shall  be  considered for deciding order of priority.

The    detailed    instructions    for    the    GDS    applicants    and    for Divisional/Unit Heads is annexed as Annexure.

  1. In addition to above all the HoCs are requested to ensure completion of the following tasks also for notification of GDS vacancies in Schedule —I that nag


li) Vacancv calculation for notification in Schedule-I (January) 2023: – After completion of the online transfer proeeaa all the vacancies incl uding falli rig vacant  due to dep utation of GDS to APS and IPPB (for more than six months), as

prescribed vide this office Om No. No.17-31/2016-GDStpt) dated    25.11.2022

would be calculated and intimated to thts office as well as to the CEPT by 0,5.01.2023.

(ii) The notification for GDS Online Engagement will tentatively be issued simultaneously by all the Divisions on 19.01.2023 in Schedule-I (January ) 2023 by notifying all the vacancies mentioned in Para 5 (i).

  1. Circles must complete/finalize conducting of CCE and review of C(impassionate cases by conducting special CCE before notifications of vacancies.
  2. vacancies must be uploaded by Divisions as per the schedule to be conve yed by the CEPT in their consultation.
  3. Further process in respect of the vacancies already in pipeline under Cycle iv for which the verification  process/joining process is  under  way, will continue  as per the time lines given in the notification issued in May, 2022.
  4. All HOCS may ensure that engaging units at’e strictly following already approved and circulated model notifications to notify GDS vacancies through GDS online engaeement process.


  1. General Manager, CEPT Bengaluru- – In addition to the  transfer conditions as mentioned in the letter No. 17-31/2016-GDS (Pt.) dated 09.11.2022, it is requested to add “transfer order shall take effect  after  all  verification  formalities viz Cast e, Education and Police verification report etc. have been completed anrl also ma ke provision to the software.
  1. CEPT Unit at Hyderabad

.3.  All GDS Unions- – for wide publicity among all GDS.

Procedure for Submission/Consideration of Tranefer under Limited Transfer Facility for GDS

Instruetions for GDS seeking transfer

  1. Submission of online application– :

a Any GDS seeking transfer will have to update his mobile no with  the Divisional Head in the Rule 3 Transfer Portal to create his login credentials. Without an updation of the mobile number, the concerned GDS will not be able to apply for transfer under limited transfer facility.

  1. Once they are registered, they will be able to login through the same portal using mobile no. as their login ID. The details of the password would be shared on their registered mobile number.
  1. Once the user credentials are created, any GDS, who have completed one year of engagement may apply online from 08.12.2022 to 14.12.2022 as per his/her convenience against the vacancies notified.
  1. GDS may fill choice of a maximum of ten (10) Posts in order of preference of one Division in any Circle. The transfer will be considered for any one of the indicated Post in order of preference.
  1. Till the final submission, the GDS would be having option to change/modify his details/preferences or to withdraw his request till the last date specified for submission.
  1. Final list of the GDS whose transfer is approved will be released on

25.12.2022. A system generated message/email of appreva l  will be sent to the candidate on  the same day  A consolidated  list will be published in

the website of the Department as well as in  the  online  transfer  Portal and  the same will also be displayed  in the login of Divisional/Unit Heads

I Both where the GDS is working and where transfer has approved l

Refusal to accep t the Limited Transfer order sha 11 be construed as one

chance of Limited Transfer availed by GDS.

h.        If GDS is not accommodated in any requested posts, he/she again in the next monthly cycle of the online engagement.

can apply

After submission of transfer request, a  system  generated  will be send to the GDS on registered mobile/email Id.

(ii)    Activities done bv Divisional/Unit Head: –

  1. Divisional Head will enter the details of vacant  posts  as  calculated  in the manner specified in para (3) of the OM No. 17- 31/2016-GDS dated 25.11.2022.
  1. The Division would inform all concerned that GDS seeking transfer will have to get their Mobile No updated in the ‘Rule 3 Transfer Portal’. Once they are re gistered, they will be able to login through the same portal using mobile no. as their login ID. The details of the password would be shared on their registered mobile number.

C. All the online applications received by Divisional/Unit Head, will be verified from the records during the period from 15.12.2022 to 18.12.2022. If not verified within the stipulated time period, the particulars will be treated as deemed verified and the responsib ility would lie with the concerned Division.

  1. Applications received from GDS, who does not fulfil the eligibility criteria as on the date of application shall be rejected outright by the DivisionabUnit Head by entering appropriate remark, e.g,
  1. GDS has entered wrong date of engagement. One year of engagement is not completed due to unauthorised absence.

2. GDS is under put off duty.

  1. Disciplinary action/Police case/Court case is pending.
  1. GDS already availed requisite number of chances.

e .       A system generated SMS/Email will be send to the GDS re garding acceptance/rejection of their transfer request with reasons of rejection.

  1. All    the    remaining   online    applications    will  be  processed    between 19. 12.2022 to 21.12.2022.

  1. Once    applications    are    processed,    the CEPT will share the draft list with concerned Divisions for verification during the period from 22.12.2022 to 24.12.2022. Discrepancy, if any, would be shared by the concerned Division with the CEPT to get it rectified, as per the procedure prescribed by the CEPT for correction.
  1. Final list of the GDS whose transfer is approved will be released on 2s.12.2022. A system generated message/email  of approval  will  be sent to the candidate on the same day. A consolidated list will be published in the website of the Department as well as in the online transfer Portal and the same will also be displayed in the login of Divisional Unit Heads Both where the GDS is working and where transfer has approved.

  1. Refusal to accept the Limited Transfer order  shall  be construed  as one chance of Limited Transfer availed by GDS

   Once transfer is approved, the GDS shall be relieved by 07.01.2023 of the next month in which transfer is approved to join the new unit.

(iii)    Mutual Transfer: – The provision of the mutual transfer will be same as mentioned in OM No. 17- 31/2016-GDS dated 15.07.2021 and will be dealt manually.


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